But how can hoteliers make this work for them and their teams, to ensure productivity doesn’t dip and communication is as good as if you were all sharing the same office or front desk?
Here we explore the best apps at your disposal (many of which are free) to boost collaboration and help individuals and teams work effectively, even though they could be miles apart!
Google DriveA powerful file sharing and collaboration tool where multiple people can work on the same documents and sheets simultaneously (and even see revisions made). Offering secure, cloud storage, workers can share and store files here (videos, photos and documents) and is integrated with other services like Gmail.
Google HangoutsThis integrates with Gmail and is useful for businesses who use Google’s G-Suite apps to communicate. Here, you can do voice and video calls, create group chats or chat directly with your co-workers. Free to use with the ability to send images and videos.
SkypeA long-standing favourite for chats (and group chats), video calling and the ability to send files. Skype for Business is also an option which integrates with Office 365 and increases the call limit from 25 to 250 people.
SlackTeam communication which is free. You can set up channels for different purposes, co-workers can chat with colleagues on the instant messaging feature and they can share and edit documents.
Microsoft TeamsSimilar to Slack, this is a business tool that enables you to keep in contact with your co-workers, set up Teams, arrange meetings and store/send files.
ZoomBest known for video and voice conference calls for groups and one-to-one. The free version offers unlimited meetings, but group chats are limited to 40. Handy features include screen-sharing, group messaging and the sharing of files.
TrelloThis tool enables you to organise all of your projects and create to-do lists in a single place. Co-workers can share these lists with their colleagues and give them visibility of the progress of projects.
DaywiseAn app to help you focus on your work, feel more in control of your time and be more productive by delivering your notifications to you in batches so you enjoy long stretches of interruption-free work, without distractions. Plus, it’s free to download from the Google Play Store.
TogglThis is a time-tracking app that shows you much time you’re spending on tasks. It also delivers reports so you can see how productive you’re being and helps pinpoint tasks that are taking longer than they should. Aids project planning too as you can track how long individual tasks take to complete.
ZapierAn automation tool designed to save you time by linking your favourite apps so you can share data (no more switching between apps) and automate repetitive tasks (like manually uploading files from Gmail to Google Drive). You can select pre-built automation workflows for your favourite apps from their library.
If you’re new to this, there’s a lot to take in and adjust to – you might still be getting used to working with the dog around and not having your favourite office chair to sit on, but once settled, take some time to review the apps and see how it can help drive your productivity, develop effective habits and help you collaborate with your team effectively…just as if they were sitting next to you!
Don’t forget to check out our other blog on top tips for home working here.
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